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Michael Baker International, Inc./Cambridge, MA

Proposal Specialist I


Supported by more than 3,000 employees in nearly 100 locations across the United States, we provide a full continuum of engineering and consulting services, including design, planning, architectural, environmental, construction and program management. Our clients include U.S. federal, state and municipal governments, foreign allied governments, and a wide range of commercial clients. Michael Baker is committed to delivering a standard of excellence that fosters a culture of innovation, collaboration and technological advancement to help solve our clients’ complex challenges. 


Michael Baker International understands that people require choices in where they want to begin to build a sustainable future. For more than 80 years, Michael Baker International has maintained an entrepreneurial work environment that fosters great careers, which ultimately has brought great success to the organization. Michael Baker offers many opportunities to help you grow professionally to build your career. Whether it is in Finance, IT, Human Resources, Technology, Communications, Proposal Production, Legal or our National Practice and Market segments, take your next step with us and help make a difference in the lives of those you work with and those we serve.


As a part of our Regional Proposal Production Team, the Proposal Specialist I will work collaboratively with technical leads to prepare winning proposals, qualifications, and interview presentations. They will perform the role of project manager for proposal development efforts. This position will require close coordination with the technical staff and various technical professionals dispersed throughout Michael Baker International’s other offices. We are committed to the growth of our internal personnel and we support this with world class learning and development, including internal training that leads to career advancement. As your knowledge and capabilities increase, you will be able to explore our management and technical career paths.

 Responsibilities include:

Work collaboratively with technical leads to prepare winning proposals, qualifications submittals, and interview presentations.
Act as project manager of proposal efforts, including: lead kick off meeting to define expectations, identify tasks and assign responsibilities, and develop production schedule; assist technical capture manager in developing win themes; complete tasks and assigned responsibilities, and adhere to proposal schedule; draft/edit text; schedule reviews; final submittal production and delivery.
Writing and editing of resumes and project descriptions, the development and maintenance of proposal materials, research, and other miscellaneous coordination; uses internal database information to support proposal efforts.
Use project management and communication skills to manage, organize, and prioritize multiple projects and meet competing deadlines.  Diagnoses issues in need of escalation; promptly reports issues to Manager and asks for help.
Participate in business development and strategy meetings as needed, supporting development of content for proposals, and creating marketing collateral. 
Provide guidance and support to junior level/less experienced proposal staff to assist them in completing their duties.


Bachelor’s Degree in Marketing, Communications, or equivalent combination of education and experience.
4-6+ years of experience in the planning, preparation, and production of architectural and engineering proposals and qualifications packages for government and private clients.
Strong project management skills.
Ability to manage, organize, and prioritize project assignments to meet competing deadlines.
Exceptional writing, editing, and document formatting and organization skills, ability to assist in developing strategic approaches and concepts.
Strong interpersonal communication skills.
Detail oriented with good customer service, organization, and conceptual thinking skills.
Work independently and within a team setting to support proposal related tasks and assignments.
Familiarity with the AEC industry and government Standard Form 330.
Familiarity with regional and local proposal submission requirements and procedures.
Intermediate to expert skills in Microsoft Word, Excel, and PowerPoint.
Occasional travel to other regional offices.

Familiarity reviewing solicitations (RFP, RFQ, RFI) to develop the proposal schedule and assignments.
Experience providing proposal and marketing support in the A/E/C industry.
Understanding of Federal and Transportation markets a plus.
Knowledge of standard government forms (e.g., SF330).
Experience using Deltek Vision, Adobe Creative Suite, and various other software programs.


Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.

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